Lease of Office Space Procedure

Please complete the following forms and submit to Purchasing.

Lease of Office Space Forms:

1. Request for Approval to Lease Office Space
2. Letter of Agency Staffing
3. Conflict of Interest of Leased Property - if applicable
4. Standards For Special Facilities For Physically Disabled (ADA)
5. Other required documentation: Justification of need to lease space submitted on Department Letterhead
6. Submit a requisition in ^myufl - see instructions below
   
   

Lease of Warehouse/Mini-Storage Space Procedure

Please complete the following forms and submit to Purchasing:

1. Request for Approval to Lease Warehouse/Storage Space
2. Conflict of Interest of Leased Property - if applicable
3. Other required documentation: Justification of need to lease space submitted on Department Letterhead
4. Submit a Requisition in ^myufl - see instructions below

New Leases - Purchasing will prepare the Lease Agreement and submit by certified mail to the Landlord for signature. Upon verification of completed forms and receipt of a signed lease, a fully executed lease will be sent to the Landlord with the Purchase Order and the Department will be sent a copy of the lease.

Renewals - Purchasing will prepare and submit by certified mail the renewal notice to the Landlord, receipt of the certified mail will provide necessary authorization to process the requisition. A copy of the renewal notice will be sent to the department.

Requisition Instructions for Office and Warehouse Space:
Complete a requisition in ^myufl system. The requisition description must mirror the terms of the lease agreement. Verify the vendor is listed in the vendor file.

1. Begin with eProcurement create requisition
2. Select Special Request- it is a requisition for goods (you get the office or warehouse)
3. Category Code to route properly is 78131800
   Account Code 792100
4. Quantity - 12 months preferred (1 to 12 months depending on how many you are able to encumber)
5. Unit of Measure - Month (mmo)
6. Price - Monthly rental amount
7. Due Date - the day of the month rent is due.
8. Select Vendor

Lease of Space Assistance - Please email Amie Scanio-Dingle at ascanio@ufl.edu or call 352-392-1331.

* forms are in .pdf format and must be opened with Adobe Acrobat.