University of Florida Purchasing

Revised: October 3, 2008

University of Florida Purchasing Directive for Departmental Vehicles

It is the intent of the University to purchase vehicles with the highest fuel efficiency and therefore lowest greenhouse gas emissions.
Purchasing Services maintains a listing of pre-approved recommended vehicles by vehicle type and class at www.purchasing.ufl.edu/approved_vehicles.pdf to assist departments with choosing a vehicle for purchase.
The University will purchase hybrid or alternative fuel vehicles whenever possible. Equivalent “gas only” vehicles may also be considered under the following circumstances:

The cost differential or lead time for the recommended hybrid or alternative fuel vehicle would negatively impact research and a “DSR Exemption” has been approved.

No hybrid or alternative fuel vehicle exists within the vehicle type and class needed.
The purchase of used vehicles will also adhere to this directive.

When ready to shop for any vehicle for departmental use, please review this List of Approved Vehicles.

This updated guide contains all vehicle specifications from the FuelEconomy.gov website to assist you as well.

Please click here for a link to a State of Florida website listing commercially available alternative fuels.

The State of Florida Contract for Vehicles has expired, so please feel free to contact Local Dealers to obtain two quotes for any of the Approved Vehicles. Best pricing will determine vendor selected.

Please contact Karen Olitsky for further assistance.

Rental Vehicles

Vendor: Avis
State of Florida Contract #518-020-15-1
Effective: 07/01/04 through 6/30/09

Reservations:1-800-338-8211, Website: Avis.com

AVIS Worldwide Discount (AWD) Reference #A113400

IN-STATE RENTALS - Out-of-state rentals are currently not available at this time.
Car Group	Daily	Hourly	Weekly	Monthly
Subcompact (Class 1A/ECAR)	$24.55	$8.18	$171.85	$687.40
Compact (Class 2B/CDAR)	$26.58	$8.86	$186.06	$744.24
Mid Size/Intermediate (Class 3C/IDAR)	$28.95	$9.65	$202.65	$810.60
Full Size 4 door (Class 4E/FDAR)	$32.62	$10.87	$228.34	$913.36
Minivan (Class 5V/MVAN)	$36.89	$12.30	$258.23	$1,032.92
Mid Size/Intermediate Hybrid (Class XG/ex. Toyota Prius)	$33.95	$11.32	$237.65	$950.60

For in-state rentals that exceed 200 mpd, is the surcharge:

$.06/mile

$.10/mile

OUT-OF-STATE RENTALS
Car Group	Daily	Hourly	Weekly	Monthly
Subcompact (Class 1A/ECAR)	$32.73	$10.91	$229.11	$916.44
Compact (Class 2B/CDAR)	$34.62	$11.54	$242.34	$969.36
Mid Size/Intermediate (Class 3C/IDAR)	$37.09	$12.36	$259.63	$1,038.52
Full Size 4 door (Class 4E/FDAR)	$40.79	$13.60	$285.53	$1,142.12
Minivan (Class 5V/MVAN)	$45.13	$15.04	$315.91	$1,263.64

For other fees and requirements associated with this contract, please visit the State Contract.

If you have any questions, you may contact Brett Wallen at 392-1245.

Vendor: Enterprise Rent-A-Car

Valencia Community College Contract #03/04-15
Effective: 2/5/07 - 2/4/09

"GREEN" Alternatives

Enterprise offers many Flex fuel as well as hybrid options in many of the car classes (with advanced notice). Please call Jason Shank at 352-246-4770 for availability of these units.

Long-Term Rental Options

In addition to the monthly rates Enterprise offers additional discounts for rentals exceeding 60 days. Please email James Javurek; or call 904-487-3854 if you require a long term rental.

NOTE: THIS CONTRACT IS ONLY GOOD WITHIN THE STATE OF FLORIDA.

CLASS	DAILY	WEEKLY	MONTHLY
Economy (Suzuki Aerio)	$26	$154	$615
Compact (Focus, Neon)	$28	$159	$640
Intermediate (Cavalier, Sunfire, Corolla)	$29	$165	$680
Standard (Grand Am, Alero, Malibu)	$30	$197	$790
Full Size (Taurus, Impala, Century)	$33	$220	$870
Premium (LeSabre, Camry)	$56	$342	$1200
Pick-up Truck (Silverado, Ford F150)	$60	$346	$1150
Minivan (Caravan, Montana)	$42	$428	$990
Small SUV (Trailblazer, Cherokee)	$65	$400	$1400
Large SUV (Tahoe, Expedition)	$85	$450	$1900
Cargo Van (GM Express)	$47	$246	$990

Rates include collision damage waiver ($1 - total loss) and supplemental Liability Protections (split limits 100/300/50). Rates include unlimited mileage within the State of Florida and neighboring states. The exception is on all monthly rentals, there is a cap of 2,500 free miles per month.

Rental Instructions: Reservations can be made by calling any location direct or on our website www.enterprise.com. Or call the 24 hr reservation line at 1-800-RENT-A-CAR. Use customer# 43A3255; PIN number is "UNI".

Gainesville locations:

This contract allows for the delivery of the vehicle to the renter.

Personal use: The same rates may be used for in-state personal rentals. Use customer# 43A3256. Note: Insurance coverage is not included.

Automotive Batteries

The State Department of Management Services has not opted to rebid or renew this contract, therefore, departments are encouraged to shop for best pricing in their respective localities.

Tires

Vendors:
BridgeStone/Firestone North American Tire, LLC
The Goodyear Tire & Rubber Company

State of Florida Contract # 863-000-06-1
Effective: 3/1/06 through 02/28/2009

All questions concerning this contract should be directed to Karen Olitsky.

Local Suppliers:

Firestone
3744 SW Archer Rd.
Gainesville, FL 32068
352-376-7617
Contact: Rex Robertson

Firestone Store
725 N Main St.
Gainesville, FL 32601
352-376-4438
Contact: Tim Graham

Tires Plus dba Don Olson #5067
5032 NW 39TH Ave.
Gainesville, FL 32606
352-376-8577
Contact: Michael Brown

Tires Plus dba Don Olson #6051
912 N Main St.
Gainesville, FL 32601
352-372-3491
Contact: Matteo Troianello

Tires Plus dba Don Olson #6053
3410 W University Ave.
Gainesville, FL 32607
352-373-9685
Contact: Tracey Fletcher

Goodyear Auto Service Center
1211 N Main St
Gainesville, FL 32601
352/372-3537
Contact: Steve King

Town Tire
605 NW 8th Ave
Gainesville, FL 32601
352/378-2333
Contact: Ernie Turbyfil