UF Purchasing - Vehicles

Revised: September 4, 2009

Purchasing Directive for Departmental Vehicles

In accordance with the DDD issued January 5, 2006, "Department Vehicle Purchases," it is the intent of the University to purchase vehicles with the highest fuel efficiency and therefore lowest greenhouse gas emissions.

The University will purchase hybrid or alternative fuel vehicles whenever possible. Equivalent “gas only” vehicles may also be considered under the following circumstances:

The cost differential or lead time for the recommended hybrid or alternative fuel vehicle would negatively impact research and a Sponsored Research Exemption has been approved.
No hybrid or alternative fuel vehicle exists within the vehicle type and class needed.

The purchase of used vehicles will also adhere to this directive.

Purchasing Services maintains a listing of pre-approved recommended vehicles by vehicle type and class to assist departments with choosing a vehicle for purchase at: Approved Vehicles

To purchase a new Departmental Vehicle, the following will be required:

Vehicle identification information for the vehicle to be replaced or written justification from a Dean or VP for adding a vehicle to the fleet.
Quote from the dealer. (Additional quotes will be required if the vehicle is not purchased using a publicly solicited contract.)
A requisition containing the year, make, model, engine type (Hybrid/FFV/Diesel/Electric), color (if known), VIN (if known) and the trade-in vehicle identification information (VIN, UF vehicle number, tag number, etc.)
A justification on the need for the vehicle including a discussion regarding the particular type/style of vehicle selected, and any extra features provided above and beyond the base vehicle configuration.

Publicly solicited vehicle contracts available:

Other helpful links:

Please contact Karen Olitsky for further assistance.

Rental Vehicles

Vendor: Avis
State of Florida Contract #518-020-15-1
Effective: 07/01/04 through 11/30/09
Reservations: (800) 338-8211
Website: www.Avis.com
AVIS Worldwide Discount (AWD) Reference #A113400

IN-STATE RENTALS
Car Group	Daily	Hourly	Weekly	Monthly
Subcompact (Class 1A/ECAR)	$24.55	$8.18	$171.85	$687.40
Compact (Class 2B/CDAR)	$26.58	$8.86	$186.06	$744.24
Mid Size/Intermediate (Class 3C/IDAR)	$28.95	$9.65	$202.65	$810.60
Full Size 4 door (Class 4E/FDAR)	$32.62	$10.87	$228.34	$913.36
Minivan (Class 5V/MVAN)	$36.89	$12.30	$258.23	$1,032.92
Mid Size/Intermediate Hybrid (Class XG/ex. Toyota Prius)	$33.95	$11.32	$237.65	$950.60

In-state rental usage over 200 miles per day the following surcharge applies:

$.06/mile

OUT-OF-STATE RENTALS
Car Group	Daily	Hourly	Weekly	Monthly
Subcompact (Class 1A/ECAR)	$32.73	$10.91	$229.11	$916.44
Compact (Class 2B/CDAR)	$34.62	$11.54	$242.34	$969.36
Mid Size/Intermediate (Class 3C/IDAR)	$37.09	$12.36	$259.63	$1,038.52
Full Size 4 door (Class 4E/FDAR)	$40.79	$13.60	$285.53	$1,142.12
Minivan (Class 5V/MVAN)	$45.13	$15.04	$315.91	$1,263.64

For other fees and requirements associated with this contract, please visit the State Contract.

If you have any questions, you may contact Brett Wallen at (352) 392-1245.

Vendor: Enterprise Rent-A-Car
Valencia Community College Contract #03/04-15
Effective: 2/5/07 - 10/31/09
Website: www.enterprise.com

"GREEN" Alternatives -

Enterprise offers many Flex fuel as well as hybrid options in many of the car classes (with advanced notice). Please call Jason Shank at (352) 246-4770 for availability of these units.

Long-Term Rental Options -

In addition to the monthly rates Enterprise offers additional discounts for rentals exceeding 60 days. Please call Scott Burgess at (904) 370-4836 if you require a long term rental.

NOTE: THIS CONTRACT IS ONLY GOOD WITHIN THE STATE OF FLORIDA.

CLASS	DAILY	WEEKLY	MONTHLY
Economy (Chevy Aveo)	$26	$154	$615
Compact (Toyota Yaris)	$28	$159	$640
Intermediate (Chevy Cobalt, Ford Focus)	$29	$165	$680
Standard (Pontiac G6, Ford Fusion)	$30	$197	$790
Full Size (Chevy Impala, Nissan Altima)	$33	$220	$870
Premium (Nissan Maxima)	$56	$342	$1200
Pick-up Truck (Chevy Colorado)	$60	$346	$1150
Minivan (Dodge Grand Caravan)	$42	$248	$990
Small SUV (Chevy Trailblazer)	$65	$400	$1400
Large SUV (Chevy Tahoe)	$85	$450	$1900
Cargo Van (GM Express)	$47	$246	$990

Rates include collision damage waiver ($1 - total loss) and supplemental Liability Protections (split limits 100/300/50). Rates include unlimited mileage within the State of Florida and neighboring states. The exception is on all monthly rentals, there is a cap of 2,500 free miles per month.

Rental Instructions: Reservations can be made by calling any location direct or online at: www.enterprise.com. Or call the 24-hr reservation line at (800) RENT-A-CAR. Use customer# 43A3255; PIN number is "UNI".

Gainesville locations:

University Holiday Inn (corner of University and 13th St.)
(352) 336-3390

410 NW 39th Ave.
(352) 371-6599

Gainesville Regional Airport in terminal
(352) 372-8779

This contract allows for the delivery of the vehicle to the renter.

Personal use: The same rates may be used for in-state personal rentals. Use customer# 43A3256. Note: Insurance coverage is not included.

Automotive Batteries

The State Department of Management Services has not opted to rebid or renew this contract, therefore, departments are encouraged to shop for best pricing in their respective localities.

Tires

State of Florida Contract # 863-000-10-1
Effective: 7/1/2009 through 02/29/2012