RECOMMENDATIONS FOR PROCURING FURNITURE

1. Directives:  Furniture needs to be purchased following the guidelines found in Purchasing directives under Section J, Office Furniture:
   
   http://fa.ufl.edu/uco/handbook/handbook.asp?doc=1.4.12.13

2. Who can help: Here’s a short list of local vendors in the Gainesville area (listed alphabetically) that represent manufacturers on State of Florida contract that can assist you:
   



DOCS Business Interiors, 6911 NW 22ndSt., Gainesville, (352) 378-1593

OEC Business Interiors, 1601 NW 60th Blvd., Gainesville, (352) 332-1192

Office Concepts & Furniture Design, 108A NW 8th Ave., Gainesville, (352)372-9500

Office Furniture USA, 112 NW 6th St., Gainesville, (352) 336-2078


Tell the dealer you need help with State of Florida contract furniture.

3. State of Florida term contracts for furniture (that the above dealers can help you with):
   
   
   • Furniture Education/Institutional 420-420-02-1
   • Furniture: Library 420-590-02-1
   • Furniture: Office and Files 425-001-061
     
   
   

Creating your Requisition in

1. Quotes received from contract vendors are to be separated indicating Expense and Assets.

Assets – The cost of the item(s) is > $1,000 or more which includes freight and installation incurred to acquire or install the furniture. Assets have a normal expected life of one year or more.  Assets are decaled.

Expense – Tangible personal property is less than <$1,000.  i.e. chairs.

If your quotes are not received in this fashion; please speak to the sales representative, request separation as instructed by Asset Management and Purchasing.

2. Use the Non-Catalog Item Form.

3. Enter total of Asset Furniture on Line 1. Description must contain type of furniture (ex. Workstation, Conference Table, etc.) and the quote number.

4. Commodity Codes:

• 56000000 - Furniture and Furnishings
• 56100000 - Accommodation Furniture
• 56110000 - Workstations and Office Furniture
• 56120000 - Classroom and Instructional Furniture and Fixtures

5. When Line 1 is complete, click "Save and Add Another" to create Line 2 for Non-Asset furniture.

6. Enter total of Non-Asset Furniture on Line 2. Description must contain type of furniture (ex. Chairs, Desks <$1000, etc.) and the quote number.

7. Commodity Codes:

• 56000000 - Furniture and Furnishings
• 56100000 - Accommodation Furniture
• 56110000 - Workstations and Office Furniture
• 56120000 - Classroom and Instructional Furniture and Fixtures

8. "Save and Close" shopping cart. As a shopper, you will assign your cart to a requester. As a requester, you will complete the requisition.

9. For Requesters: to complete requisition, click "Review." When completing the Chart of Account Fields use:

Line 1 - Account Code 781100, Equipment-General
Line 2 - Account Code 732900, Attract-Office Equipment