RECOMMENDATIONS FOR PROCURING FURNITURE

1. Directives:  Furniture needs to be purchased following the guidelines found in Purchasing directives under Section J, Office Furniture:
   
   http://fa.ufl.edu/uco/handbook/handbook.asp?doc=1.4.12.13

2. Who can help: Here’s a short list of local vendors in the Gainesville area (listed alphabetically) that represent manufacturers on State of Florida contract that can assist you:




DOCS Business Interiors, 6911 NW 22ndSt., Gainesville, 378-1593

OEC Business Interiors, 1601 NW 60th Blvd., Gainesville, 332-1192

Office Concepts and Furniture Design, Inc., 108A NW 8th Ave., Gainesville, 372-9500

Office Furniture USA, 112 NW 6th St., Gainesville, 336-2078


Tell the dealer you need help with State of Florida contract furniture.

3. State of Florida term contracts for furniture (that the above dealers can help you with):
   
   
   • Furniture Education/Institutional 420-420-02-1
   • Furniture: Library 420-590-02-1
   • Furniture: Office and Files 425-001-061
     
     
4. Creating the requisition to purchase:

1. Quotes received from contract vendors are to be separated indicating Expense and Assets.

Assets – The cost of the item(s) is > $1,000 or more which includes freight and installation incurred to acquire or install the furniture. Assets have a normal expected life of one year or more.  Assets are decaled.

Expense – Tangible personal property is less than <$1,000.  i.e. chairs.

2. If your quotes are not received in this fashion; please speak to the sales representative, request separation as instructed by Asset Management and Purchasing.

3. Enter line Item 1 (total of furniture Assets) with proper Asset Category and Item 2 (total of furniture Expense) with proper Expense Category:

See example:

Visit our UF Purchasing Staff page for a complete list of PeopleSoft Categories. Click the link "PeopleSoft Categories & Corresponding Buyers", then search (ctrl F) for “furniture.”

4. Additional guidelines for entering an Asset can be found in the following web guideline:

http://hr.ufl.edu/training/myUFL/toolkits/AssetManagement.asp

5. Fax all quotes to Purchasing referencing Business Unit and Requisition No. (or attach to the electronic requisition)

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