UF Procurement

Multifunctional Devices - (Copiers)


UF Procurement is pleased to announce the award for Multi-functional Copiers along with Managed Print Solutions to Xerox. This is a required contract for obtaining equipment.

This innovative contract focuses on networking equipment owned by Xerox in order to reduce UF overhead expenses of owned and leased equipment. In addition, the networking provides the dedicated Helpdesk information to read monthly usage remotely, detect and fulfill supply needs, and provide advance warning of equipment malfunction to the on-site technicians to prevent downtime. All these components -- the equipment, supplies such as toner, maintenance -- are all included in the Cost Per Image (CPI) rate.

Equipment in the program can be matched to departmental needs based on number of copies, workflow, floorplan, and many other factors. No two departments are alike. Xerox will be doing a comprehensive assessment of the UF copy/print environment and providing plans for reducing cost and effort in each department.

For Departments Currently Needing a Machine

Whom to contact:

Glenn Williams
(678) 428-3616

*Before entering into any new agreement for copiers or workgroup printers please contact Rob Luetjen at rluetjen@ufl.edu prior to commitment. Departments with current leases should continue to pay and receive service from their current vendor.

About This Contract


A Look Ahead

Departments will have information based on comprehensive evaluation of their current print devices. The goal is to maximize resources and efficiencies so UF can reduce the cost of copying and printing. This includes right-sized equipment and combinations of devices across campus. Unit level assessments are required to achieve this. Recommendations for the best possible number, type, and network of Multi-Functional Devices and workgroup printers will be suggested. This report will outline potential savings and be offered to departmental decision makers.

Want To Be An Early Adopter?

UF is a big university and it could be a while before any specific unit is assessed. If you want to be an early adopter of this program, please contact Rob Luetjen at rluetjen@ufl.edu.


Call 392-1335 or email procurement@ufl.edu.

Please visit our PrintSmart webpage for more information.

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